Is Microsoft Office 365 Security Policy Adequate to Protect Your Data?

When it comes to Office 365 security, Microsoft provides standard protection profiles that ultimately implement the settings as described in Microsoft Best Practices. They are not configurable in terms of settings.

So, the quick answer to this question is NO, Microsoft security policies are not enough to protect your critical data.

Organizations in the present time need to provide workers with technology and tools for the digital workplace while ensuring data protection for their companies. But to be honest, many enterprises are failing at Microsoft 365 governance and Office 365 security capabilities. It is because of the fact that they aren’t aware of 365 total protection enterprise backup.

The 365 total protection enterprise backups must offer comprehensive Microsoft Cloud Services protection, specifically designed for Microsoft 365 and seamlessly incorporated to deliver complete protection for Microsoft Cloud Apps Services.

It needs to be straightforward to set up and intuitive to simplify IT data security management from the start.

For each protected profile for conditional access policies, you have the following options:

  • Enable or disable the policy
  • Define to whom EOP protection applies using conditions
  • Define to whom ATP protections apply using conditions

Brief about Microsoft 365

Microsoft 365, formerly labeled as Office 365, is a prevalent cloud-based cooperation platform that authorizes companies to transfer information protection and applications with people beyond their network. Companies can share entire folders, including all subfolders.

With the open-source nature of Microsoft Office 365, specific products like Teams will inevitably increase the likelihood of unauthorized exposure to sensitive data. To make matters more alarming, the standard access controls delivered by Microsoft Office 365 are not granular enough to sufficiently shield your accounts and data, as users frequently end up with more requests than they need.

How Secure is Office 365 – Is Office 365 Secure

Microsoft Office 365 security features are always a taboo subject for any business owner. Still, they can barely find any solution from Microsoft Security Policy and apply a proper backup and recovery strategy to fully protect their business from any unwanted threats like cyber-attacks or viruses, i.e., malicious insider actions.

Also, Office 365 email security should be taken into consideration to investigate advanced threats and perform anti-phishing. Using Microsoft Defender for Office 365 for education capabilities, while security compliance center services auto-forwarding  Defender for Office 365, can be very important to safe attachments and email messages.

What is significant to mention is that Microsoft itself recommends a third-party backup vendor for Office 365 security awareness because their basic Microsoft 365 backup won’t apply for any enterprise worldwide. Hence, It is recommended that you should use a backup tool before you migrate Exchange On Premise to Exchange Online or SharePoint Online Tenant to Tenant Migration.

The basic Microsoft backup won’t do anything special to you and your business.

Why Do Companies Fail To Implement Basic Security Practices?

Two-thirds of M365 administrators do not have the advantage of a Multi-Factor Authentication (MFA) set up (which is completely unacceptable). 90% of data breaches can be prevented by using MRI. It is a huge security risk, primarily when many employees work remotely.

It is not easy to restrict access for specific purposes, such as resetting a user’s password. It is especially problematic for global administrator accounts, as Office 365 message encryption gives global access to all administrators. As such, if an attacker attains access to an international administrator account, it could cause severe damage to your network.

Five Ways Companies Fail At Security Fundamentals

  • It is taking too long to remove unauthorized devices from the security and compliance center;
  • A classic failure to police software running on a network safe links;
  • An infrequent scanning for vulnerabilities and slow patching;
  • Failure to change default passwords for Microsoft protection security for Office 365;
  • Taking too long to detect configuration changes on a network.

Lack of Control

Yes, it is perfectly possible to restrict access to the enterprise network from external devices. Most companies set up complex security protocols to protect their platforms from accessing cyberspace. However, they have no way of controlling all the access to their employees’ and customers’ mobile devices.

Yet, both employees and customers can always use mass media, such as its social networks, and it is possible to break through corporate security systems from those portals.

Microsoft Office Security Tips 365

The promising news is that there are numerous things companies can do to improve the security of Microsoft Office 365. Here are some Microsoft Office 365 security tips:

Threat Management

Advanced Threat Protection (ATP) provides two sub-functions: ATP Secure Attachments and ATP Secure Connections, designed to detect and block potentially malicious emails. All malicious messages sent to or from your account will be stopped, and the user will be notified. This feature helps protect your inbox from spam and identify unauthorized mailbox usage.

Mobile Device Management

The mobile device management solution will prevent users from accessing your Office 365 environment unless they have the MDM solution installed on their device.

Prevent Data Loss

The Office 365 DLP feature helps prevent users from sharing sensitive data outside of your organization and works on OneDrive, SharePoint, and Exchange Online. You can either engage the default Office protection rules or set your own.

Compliance Manager

The Compliance Manager is designed to help companies comply with relevant data privacy regulations and provides:

  • Reports/assessments;
  • A risk-based compliance score;
  • Recommendations to help you improve your score.


Many businesses underestimate their security and management responsibilities when migrating to Microsoft 365 (M365). Many organizations struggle with the essential administrative and security tasks of their M365 environment because they adhere to Microsoft 365 Security Policy.

IT Managers often assume that Microsoft 365 has built-in frameworks for critical IT-related decisions, such as data management, securing business applications, and prioritizing IT investments and principles, but can not protect data. Today’s remote and hybrid work environment requires IT managers to prioritize security and data management in the M365 and thus have an appropriate backup strategy for their critical data.

Implementing Office 365 security and backup strategy will give you the comfort of function, and success is imminent.

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